Exchange Info

Guidelines for Proposals

All requests for grants must be approved by the Delaware-Panamá Chapter Board of Directors.

Please allow adequate time for approval. The request should include the following:

Be in writing
Include the amount being requested
Provide a description of how the funds will be used. (see proposal guidelines below).

Submit request to the Board (see Officers under Contact Us)

Proposal guidelines

State Purpose and objective(s) of the proposed project: Please check with officers to determine how this would fit with the overall objectives of the chapter and partnership. Please refer to the current chapters Plan of Work
Activities: What type of activities do you plan to carry out in order to achieve the objectives and goals of the project? Be sure to describe the community or persons benefiting from the project.
Outcomes: What do you expected will happen as a result of this project? Be sure to give specific examples.
Budget: If requesting a Partners of Americas foundation grant click here to see their website for details of grant announcements and forms. Otherwise list the item and costs. Example: airfare, visa, exit fee, materials for meetings, transportation within the visiting country, hotel, communications, equipment to be given to the visited partnership and not retained by the Delaware partner.
Partnership strengthening: In what ways can this grant strengthen the partnership? Please describe the specific role and involvement of Delaware chapter. Please list participating/collaborating organizations and individuals.
Evaluation: How do you plan to determine the success of this project. What are the indicators? You will be expected to report on these indicators if you are awarded a grant.
Sustainability: What are the plans of your chapter/partnership to ensure the sustainability of the project? Please be specific.

Expense Reimbursement Policies

Partners of the Americas Travel Policies (National organization policies)
provides airplane ticket and up to $100 in expenses with receipts (visa, exit fee, materials for meetings). Receipts must be submitted with a full report within 30 days of your return. Excluded unless approved before travel begins are taxis, transportation within visiting country (except for city-to-city public transportation), food, any entertainment, and hotel.

Delaware-Panamá Chapter Policies

Suggested policies adopted by the chapter in 1999

With board approval the following could be reimbursed:

Travel - same as national
All meetings/conference fees
Communications: phone, fax, postage, delivery service fee, etc.
Equipment, to be given to the visited partnership (not retained by the Delaware partner)
Hosting only to the extent that non-partners are paid a set fee to “host” visitors for training, meetings, etc. of a week or more and are included in the grant proposal
Meeting facilities
Items clearly identified in the original proposal
Other items not identified in the original proposal will be considered “special” and must be approved by the board in a case by case manner prior to the event

Foundation grant request from Partners of the Americas must follow the standard Partners of American forms. (Click here to obtain grant announcements and forms from our national organization's website.)

Requests must include participation of the Panamá chapters and must also be approved in Panamá.

State grant-in-aid requests should follow the same format as the Partners of the Americas proposal. (See Delaware-Panamá Chapter Guidelines for Proposals.)